MINUTES OF MEETING

BOGGY BRANCH COMMUNITY DEVELOPMENT DISTRICT BOARD OF SUPERVISORS MEETING MINUTES
Thursday, July 11, 2024, at 12:00 p.m. 14775 Old St. Augustine Road Jacksonville, FL 32258

Board Members present at roll call in person or via speaker phone:

Kelly White James Stowers Andy Hagan

Chairperson
Vice Chairperson Assistant Secretary

Also, present in person or via phone:

Vivian Carvalho	District Manager - PFM Group Consulting LLC Jasmin Barone	 ADM - PFM Group Consulting LLC
Jennifer Glasgow  District Accountant - PFM Group Consulting LLC Rachel Proctor	District Accountant - PFM Group Consulting LLC Scott Wild	 District Engineer- England-Thims & Miller
Mike Veazey	Project Manager - ICI Homes Nika Hosseini	District Counsel - Cobb Cole Various Homeowners

(via phone) (via phone) (via phone) (via phone)

(via phone) (via phone)

FIRST ORDER OF BUSINESS		Organizational Matters Call to Order and Roll
The meeting was called to order at 12:04 p.m. Ms. Carvalho proceeded with roll call and confirmed quorum to proceed with the meeting. Those in attendance are outlined above.

Public Comment Period

A resident had questions regarding the amenities that will be offered in the community.

Ms. White stated that the Developer is in responsible for building the amenities as of right now, not the COD.

Another resident had a question regarding the responsibility of the COD.

Ms. White stated as of now, the COD is responsible for the Master Improvements once they have been completed. As the Developer finishes the projects, the COD takes over for Operations and Maintenance.
There was a brief discussion regarding the budget, what it covers, and how the COD anticipates costs. It was noted that this will be addressed later in the agenda.

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SECOND ORDER OF BUSINESS	General Business Matters

Consideration of Minutes of the April 18, 2024, Auditor Selection Committee Meeting
The Board reviewed the Minutes of the April 18, 2024, Auditor Selection Committee Meeting.

ON MOTION by Mr. Hagan, seconded by Mr. Stowers, with all in favor, the Board approved the Minutes of the April 18, 2024, Auditor Selection Committee Meeting.

Consideration of Minutes of the April 18, 2024, Board of Supervisors Meeting

The Board reviewed the Minutes of the April 18, 2024, Board of Supervisors Meeting.

ON MOTION by Ms. White, seconded by Mr. Hagan, with all in favor, the Board approved the Minutes of the April 18, 2024, Board of Supervisors Meeting.

Letter	from	Supervisor	of Elections - Duval County

Ms. Carvalho stated this letter states how many registered voters are within the District for the given period. Once the District reaches 6 years and 250 registered voters, Board Seats will transition to the General Election.

Ms. Carvalho called for a motion.

ON MOTION by Ms. White, seconded by Mr. Stowers, with all in favor, the Board accepted the Letter from Supervisor of Elections - Duval County.

Review and Acceptance of Fiscal Year 2023 Audit Report

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Ms. Carvalho stated the District has an Audit every year and the report must be filed with the Audit General prior to June 30. This audit has been filed in time. It was a clean audit with no material event and District Staff, including District Counsel and the Accountant, has reviewed the audit, and signed off on it. This audit will be part of the District's record and once accepted, will be posted on the District website.

Ms. Carvalho called for a motion.

ON MOTION by Ms. White, seconded by Mr. Hagan, with all in favor, the Board accepted the Fiscal Year 2023 Audit Report.

Public Hearing on the Adoption of the District's Annual Budget
Public Comments and Testimony
Board Comments
Consideration of Resolution 2024-12, Adopting the Fiscal Year 2025 Budget and Appropriating Funds

Ms. Carvalho called for a motion.

ON MOTION by Ms. White, seconded by Mr. Hagan, with all in favor, the Board opened the Public Hearing on the Adoption of the District's Annual Budget.

Ms. White gave an overview of the District's Annual Budget. She stated the budget is split into two main categories: Master, Neighborhood, and trash alley load. The trash alley load is a sub-category for trash collection services. This year the biggest change to the Master category is the Amenity Center. As the community grows, there is an increase in expenses. The Fiscal Year starts in October and most expenses are not anticipated within the budget, until they come online. For the most part, these budgets have remained the same year after year. Another increase is within the trash collecting services as there are more lots to collect from now, but this fee is only collected from the occupied units.

Ms. White gave an overview of Phase 1 vs. Phase 2. She stated that for the most part, the assessments would remain the same.

Mr. Veazey and Mr. Donnelly reviewed the line items within the budget. These included landscaping, pest control, pool maintenance, leasing the fitness equipment, management fees, and a lifestyle line item, which covers Lifestyle staff and community events. They gave an overview of what the Amenity Center and Fitness Area would look like once complete.

There was a discussion with residents regarding having a playground/kids' area. It was noted that East End Park area would not be finished until mid-2026. The residents noted they would like that to be a priority to complete as right now, there is nowhere for the children to play within the community.

Mr. Veazey noted that the COD is working with the HOA to communicate updates to the residents and this information should be going out via email. The COD is working to hire a Lifestyle Coordinator to create events and community involvement. He noted that the Amenity Center should open by the end of the year.

There was a discussion with a resident regarding sports courts. Sports courts have been communicated by the sales office.

Ms. White stated this is an item that needs to be discussed with the home builders, as the Developer does not have plans for sports courts. As of this meeting, the Board is approving a budget only for the projects/improvements that have been given at completion.

Ms. White stated the sales office, and the specific builder are the ones that need to be approached with these specific questions and concerns.

Ms. Carvalho stated Resolution 2024-12 is based on the budget that was just reviewed and discussed by the Board. This will be the exhibit attached to the Budget.

Ms. Carvalho called for a motion.

ON MOTION by Mr. Hagan, seconded by Mr. Stowers, with all in favor, the Board approved Resolution 2024-13, Imposing Special Assessment and Certifying an Assessment Roll.

Ms. Carvalho called for a motion.

ON MOTION by Ms. White, seconded by Mr. Hagan, with all in favor, the Board closed the Public Hearing on the Adoption of the District's Annual Budget.

Consideration of Resolution 2024- 13, Imposing Special Assessment and Certifying an Assessment Roll

Ms. Carvalho stated this Resolution outlines the direct bill for Special Assessments and the means of how to collect. This is Exhibit A. Exhibit B is the Preliminary Roll, which will be updated based on the budget that was approved.

Ms. Hosseini requested this be approved in substantial form and to authorize the District Chair to approve once finalized.

Ms. Carvalho called for a motion.

ON MOTION by Mr. Hagan, seconded by Ms. White, with all in favor, the Board approved Resolution 2024-13, Imposing Special Assessment and Certifying an Assessment Roll, in substantial form and authorized the District Chair to approve was finalized.

Consideration of Resolution 2024- 14, Adopting the Annual Meeting Schedule for Fiscal Year 2024- 2025

Ms. Carvalho stated the Fiscal Year 2024-2025 meeting schedule would coincide with the current meeting schedule. Meetings would be held on a quarterly basis at noon, in the same location.

Ms. Carvalho called for a motion.

ON MOTION by Ms. White, seconded by Mr. Stowers, with all in favor, the Board approved Resolution 2024-14, Adopting the Annual Meeting Schedule for Fiscal Year 2024-2025.

Ratification	of Direct Purchase Order with Rinker Materials
Ms. Carvalho stated this is for materials for the District and was coordinated with the District Engineer to be able to use the sales tax exempt for this purchase.

Ms. Carvalho called for a motion.

ON MOTION by Mr. Stowers, seconded by Mr. Hagan, with all in favor, the Board ratified the Direct Purchase Order with Rinker Materials.

Ratification of Direct Purchase Order with Core and Main Materials

Ms. Carvalho stated this is also for materials for the District that was directly purchased in order to use the sales tax exemption.

Ms. Carvalho called for a motion.

ON MOTION by Mr. Stowers, seconded by Mr. Hagan, with all in favor, the Board ratified the Direct Purchase Order with Core and Main Materials.

Ratification of Lease Agreement for Fitness Agreement
Ms. Carvalho stated this has been approved previously and is solely for ratification. This is for the fitness equipment in the Amenity Center.

Ms. Carvalho called for a motion.

There was a brief discussion regarding what would be included in the fitness area.

ON MOTION by Mr. Hagan, seconded by Ms. White, with all in favor, the Board ratified the Lease Agreement for the Fitness Agreement

Ratification	of	Series	2024A Requisitions Nos. 5 - 15

Ms. Carvalho stated these requisitions are tied to the construction projects within the District. They have been reviewed and signed off by the District Engineer and District Chair.
Ms. Carvalho called for a motion.

ON MOTION by Mr. Hagan, seconded by Mr. Stowers, with all in favor, the Board ratified Series 2024A Requisitions Nos. 5-15.

Ratification	of	Payment Authorizations Nos. 117-127

Ms. Carvalho stated these are tied to the Operating and Maintenance account for the current Fiscal Year. These have been reviewed by the District Manager and signed off by the District Chair.

Ms. Carvalho called for a motion.

ON MOTION by Mr. Hagan, seconded by Mr. Stowers, with all in favor, the Board ratified Payment Authorizations Nos. 117-127.

Review	of	District	Financial Statements
Ms. Carvalho gave an overview of the District Financial Statements and stated these are reflecting the Financial Statements through May 31, 2024.

There were no further questions or comments.

THIRD ORDER OF BUSINESS		Other Business Staff Reports
District Counsel -	No report.

District Engineer -	No report.

District Manager -	Ms. Carvalho reminded the Board the new calendar invites for the upcoming Fiscal Year will be forthcoming. She also stated for the record that she is designated as the Public Records Custodian and Records Management Liaison.

Audience	Comments	and Supervisors Requests

No Supervisor requests.

Ms. White requested that all non-COD business be discussed after adjourning the current meeting.

Ms. Carvalho stated that all business discussed needs to be recorded for legal safety purposes.

There was a discussion with a resident regarding Lifetime Fitness, the commercial entity that is being placed on the corner right outside the community. She stated that the cost is
$229.00 per person, per month. This is the least expensive membership offered. There are couple and family memberships offered as well, but they are more expensive. This is the only offering that will be available to residents to play court sports if they are not planned within the community.

Ms. Brown, a resident, asked for updates on the park improvements that were discussed at the last meeting.

Mr. Donnelly gave an update. He stated the handicap ramps were installed, along with two electric service points with meters, and Adirondack chairs were added.

A resident, asked for clarification on the fitness center.

Mr. Donnelly gave the clarification and overview of the fitness center.

A homeowner had questions regarding the bond fees, trash cleanup within the lake and landscaping around the lake.

Ms. White stated that every lot has a bond attached to it. The assessments should be disclosed when purchasing in the contract documents. This is a fixed amount. It is a 30- year bond unless the resident chooses to pay it off early. Ms. Carvalho can give this information for the resident's specific lot.

Mr. Veazey stated those areas will be cleaned up and landscaped once a month. This will be placed on schedule.

Another homeowner stated there is stop sign missing at Generation Ave. and Piney Flats. This is an intersection and a safety issue. Currently, there is a speed limit of 25mph throughout the neighborhood, but it would be nice to adjust to 15mph. She also asked for clarification on the lines within the community that determine what public school the children go to and had concerns with the district for the public school system.
Mr. Veazey stated the stop sign has been ordered.

Mr. Veazey stated that the speed limit adjustment is a discussion he can have with the District Engineer. Currently, there is parallel parking on those roads, which should slow down traffic accordingly.

Ms. Carvalho stated that the COD has no bearing on how the school zones are created or assigned. This is a concern for the District School Board.

There was a brief discussion regarding lake clarity and maintenance.

A homeowner, asked for clarification on who to approach regarding the sports courts.

Ms. White stated there will be communication with the residents in attendance to see what needs to be done and who to contact, as it is not COD responsibility at this time.

Ms. Carvalho stated any follow up will be communicated with the residents accordingly.

FOURTH ORDER OF BUSINESS	Adjournment

There were no additional items to discuss. Ms. Carvalho requested a motion to adjourn.

ON MOTION by Ms. White, seconded by Mr. Hagan, with all in favor, the July 11, 2024, Board of Supervisors' Meeting of the Boggy Branch Community Development District was adjourned at 1:08 p.m.

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